II. COLLECTION AND USE OF PERSONAL INFORMATION
We collect and use personal information for the purposes identified below.
You may provide personal information such as your name and email address for purposes of subscribing to our communications list. We use your personal information to send communications regarding our projects, including news, updates and reminders. You can opt out of receiving communications from us using the “unsubscribe” function in our communications or by contacting us at the information set out below.
We collect certain personal information from landowners to manage our relationship regarding renewable energy projects, including ongoing communication and compensation. If you are a landowner, you may provide the following personal information:
- name, date of birth, telephone numbers, email addresses, physical addresses, and other contact information;
- name of your organization;
- land information, including civic address and/or legal land description, and any restrictive covenants, easements, or other limitations on the use of the land;
- tax identification information, including tax identification numbers and Social Insurance Numbers; and
- bank account information, including relevant account, branch, and transit numbers.
C. VENDOR MANAGEMENT
We may collect certain personal information from vendors and suppliers including name, qualifications, resume, email address and telephone number. We use this information for the purposes of selecting vendors and suppliers, as well as the ongoing management of the working relationship.
D. SCHOLARSHIPS AND AWARDS
We collect personal information from individuals who apply for scholarships sponsored by BluEarth, including the Indigenous Peoples Scholarship, the Community Leaders Scholarship, and the Renewable Energy Trades Scholarship. Applicants provide certain personal information including their name, age, physical address, resume, references, aboriginal status card (if applicable), academic history, educational background, and community, volunteer and work experience in order to apply for a scholarship. We use this information to evaluate applicants and select scholarship recipients.
E. EMPLOYMENT AT BLUEARTH
We may collect personal information in relation to a job application or related inquiry, including information contained in a resume or cover letter. We use this information for purposes of reviewing applications for current and future employment opportunities at BluEarth.
F. SOCIAL MEDIA
We may offer you the opportunity to engage with our content on or through the Website, third-party social networking websites, plug-ins and applications. When you engage with our content on or through third-party social networking websites, plug-ins and applications, you may allow us to have access to certain information associated with your social media account (e.g., name, username, email address, profile picture, gender). We use this information to deliver content or as part of the operation of the Website, third-party social networking websites, plug-in or applications. We may also collect and use personal information to communicate on social media platforms, including for purposes of employee recruitment and to respond to individuals’ questions or comments.
G. CONTACTING US
When you contact us with a comment, question or complaint, you may be asked for information that identifies you such as your name, email address, telephone number, and current organization along with additional information we may need to help us promptly answer your question or respond to your request or comment. We may retain this information to assist you in the future and to improve our services. We also use personal information to establish and manage our relationship with you and provide quality service.
H. ADDITIONAL WEBSITE INFORMATION
In general, you can visit our Website without telling us who you are or submitting any personal information. However, we collect the IP (Internet protocol) addresses of all visitors to our Website and other related information such as page requests, browser type, operating system and average time spent on our Website. We use this information to help us understand our Website activity and to monitor and improve our Website.
We may also collect, process, store and analyze information about you obtained from your browser or through the use of “cookies” or other tools that track, measure and analyze the behaviors and usage patterns of visitors to our Website and users of our services. You may set your browser to notify you when you receive a cookie or to not accept certain cookies. However, if you decide not to accept cookies from our Website, you may not be able to take advantage of all of the Website features.
You can also obtain additional information on Google Analytics’ data privacy and security at the following links:
Your web browser may have settings that allow you to transmit a “Do Not Track” signal when you visit various websites or use online services. Like many websites, our Website is not designed to respond to “Do Not Track” signals received from browsers.
III. SHARING OF PERSONAL INFORMATION
A. SERVICE PROVIDERS
Your personal information may be transferred (or otherwise made available) to our affiliates and other third parties that provide services on our behalf. For example, we may use service providers to host our Website, authorize and process payments, to store and/or backup information on secure cloud databases, and to send communications. Our service providers are given the information they need to perform their designated functions, and are not authorized to use or disclose personal information for their own marketing or other purposes.
Your personal information may be maintained and processed by us, our affiliates and other third party service providers outside of the province or state in which you reside (which may include transfers outside of Québec for Québec residents), including in the US or other foreign jurisdictions. In the event that personal information is transferred to the US or other foreign jurisdictions, it will be subject to the laws of that jurisdiction and may be disclosed to or accessed by the courts, law enforcement and governmental authorities in accordance with those laws.
B. LEGAL AND COMPLIANCE
We and our Canadian, U.S., and other foreign service providers may provide your personal information in response to a search warrant or other legally valid inquiry or order, or to another organization for the purposes of investigating a breach of an agreement or contravention of law or detecting, suppressing or preventing fraud, or as otherwise required or permitted by applicable Canadian, US or other law or legal process. Your personal information may also be disclosed, where necessary, for the establishment, exercise or defence of legal claims and/or to investigate or prevent actual or suspect loss or harm to persons or property.
C. SALE OF BUSINESS
Personal information may be provided to third parties in connection with a merger or sale (including transfers made as part of insolvency or bankruptcy proceedings) involving all or part of BluEarth or as part of a corporate reorganization or stock sale or other change in corporate control, including for the purpose of determining whether to proceed or continue with such transaction or business relationship.
IV. SAFEGUARDING AND RETENTION OF PERSONAL INFORMATION
We have implemented reasonable administrative, technical and physical measures in an effort to safeguard the personal information in our custody and control against theft, loss and unauthorized access, use, modification and disclosure. We restrict access to your personal information on a need- to-know basis to employees and authorized service providers who require access to fulfill their job requirements.
We have personal information retention processes designed to retain personal information for no longer than necessary for the purposes stated above or to otherwise meet legal requirements.
V. ACCESS TO PERSONAL INFORMATION
You have the right to withdraw your consent, or access, update, port, and/or correct inaccuracies in your personal information in our custody and control, subject to certain exceptions prescribed by law. You may do so by emailing the address set out below. We may request certain personal information for the purposes of verifying the identity of the individual seeking access to their personal information records.
VI. ADDITIONAL INFORMATION
A. THIRD PARTY WEBSITES
BluEarth is responsible under applicable privacy legislation for the personal information in our possession or control. We have appointed a Chief Privacy Officer to oversee privacy matters for our firm. Our Chief Privacy Officer can be reached as set out below in the Contact Us section.
We are committed to protecting personal information and have established policies and procedures that govern our treatment of personal information. These policies and procedures include, among other things, the following:
- We have implemented policies and procedures to protect personal information in our custody and control from unauthorized access, use or disclosure.
- We have implemented processes to respond to data subject requests and complaints in a timely and effective manner.
- We have implemented a framework for the retention and destruction of personal information to ensure compliance with legal obligations, and to securely destroy personal information once no longer required.
- We have implemented a privacy framework that defines the roles and responsibilities for our employees with respect to the treatment of personal information.
- We provide our employees with regular privacy training and awareness.
B. THIRD PARTY WEBSITES
Our Website may contain links to other websites that are not owned or controlled by us. We have no control over, do not review and are not responsible for the privacy policies of or content displayed on such other websites. When you click on such a link, you will leave our service and go to another site. During this process, another entity may collect personal information from you.
VII. CONTACT US
Effective: November 2023