“Our team is full of passionate individuals. Passion for doing the best job, for our planet, for each other, and even for the challenges they’re faced with. Our team is driven with the desire to succeed.”
Lesley , Project Controls Specialist
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Finding the right work-life balance isn't always easy. By offering flexible working time models, we give you the opportunity to plan your life and refuel, to ensure you are free to fully commit to our success.
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We know we're better when we work together, so you'll find a work environment that encourages collaboration across many teams and locations.
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We're dedicated to ensuring all employees have the information they need to do their jobs well. Our weekly All Hands meeting, quarterly town halls, annual retreat, and our intranet are ways we bring everyone together to share key aspects of our business across the organization.
Senior Executive Assistant |
Full-time |
Calgary, AB
Job Overview
BluEarth is looking for an experienced Executive Assistant to support our senior executive team including, the CFO; the COO; the EVP, Origination & Development; the EVP, Engineering & Construction; and the VP Wind & Solar Operations. The Executive Assistant is highly self-motivated, professional and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.
Accountabilities and Duties
- Anticipate the needs of executives and proactively manage day-to-day administration for and on behalf of these individuals;
- Coordinate executive communications, including taking calls, routing correspondence, responding to emails and interfacing with internal/external stakeholders;
- Handle requests and queries appropriately with professionalism, accuracy and keen sense of urgency;
- Prepare internal and external documents for team members, including formatting of presentations and reports;
- Schedule meetings, both internal and external, and arrange any related catering and/or technology requirements;
- Schedule appointments and manage travel itineraries;
- Process expense claims;
- Assemble and create initial drafts of presentations;
- Performing duties of a personal nature for executives as required;
- Uphold a strict level of confidentiality;
- Uphold all aspects of BluEarth’s Health, Safety & Environmental policies, practices, and programs;
- Uphold BluEarth’s values and consistently enhance the image and reputation of the Company; and
- Other duties as required.
Education, Experience & Skills
- Post-secondary completion of one- or two-year program for administrative assistant, office assistant or other professional degree and/or program is required
- Minimum of five years of experience as an Executive Assistant reporting directly to senior management
- Advanced Microsoft Office skills
- Demonstrated ‘can-do’ attitude
- Exemplary planning, time management, organizational, project management and problem-solving skills
- Impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Excellent written and verbal communication, listening and customer service skills
- Proven ability to establish and maintain positive working relationships with others both internally and externally – friendly and professional demeanour
- Proven ability to assess situations to determine the importance, urgency and risks and make clear decisions which are timely and in the best interests of BluEarth
- Ability to prioritize workload in a fast-paced environment
- Strong team player with ability to anticipate and proactively meet the needs of others with enthusiasm
- Passionate about contributing to a positive work environment and development of company culture
- Enthusiasm for both the Position and BluEarth’s initiatives and vision
Job Requirements
- Ability to work outside regular business hours when required
Additional Information
- Only candidates who are legally permitted to work in Canada will be considered
To Apply
To apply for this position, please send you resume to careers@bluearth.ca with “Executive Assistant” in the subject line.
Please note: only those candidates selected for an interview will be contacted.
